01
Lead-response layer
WhatsApp and voice answer approved service FAQs and capture consultation interest.
AI Receptionist + Consultation Booking for Med Spas
EVERY MED SPALEAD GETS ACLEAR NEXT STEP.
An AI front office that handles approved service questions, consultation requests, booking, reminders, and follow-up across WhatsApp and phone while sending clinical suitability and post-treatment concerns to staff.
CAPTURE
Social, WhatsApp, phone, and web leads enter one process
UNDERSTAND
Approved questions collect service and scheduling interest
ROUTE
Consultation request or trained-staff review follows rules
REPORT
Source, status, owner, next action, and outcome stay visible
First workflow in 7–21 days
English and Spanish
Human handoff where needed
Built around current tools
The med-spa lead diagnosis
WHERE TO
START.
Recommended first system
AI Voice Agent
Answer missed calls, capture approved consultation details, summarize the request, and assign a clear callback.
InputCall arrives
LogicInterest captured
Next actionCallback assigned
Input arrives
System applies logic
Next step is visible
Consultation workflow: Lead sources, approved service information, consultation routes, and trained-staff review connect in one visible system. See the implementation.
Consultation journey walkthrough
THE CONSULTATION
THREAD.
Follow a treatment enquiry from first message to approved consultation route, trained-staff review, and visible follow-up.
See how routine lead response moves while suitability stays with trained staff.Live WhatsApp enquiryCapture
Med-spa assistantOnline
I am interested in a consultation for laser treatment.
Which location, language, and consultation time would suit you?
Panama City · English · Thursday afternoon.
Consultation route foundLaser consultation · Thursday 3:00
Your request is ready. A trained team member will review the final details.
OwnedConsultation team · Review due 14:30
The source, contact details, and service interest are captured.
Built around your consultation flow
WHAT WE
INSTALL.
02
Consultation + follow-up
Booking requests, reminders, approved campaign follow-up, fallbacks, and staff review.
03
Lead visibility layer
Channel, campaign, service interest, status, owner, next action, and outcome remain visible.
Before and after
BEFORE AI.
WITH AI.
Traditional process
Social and WhatsApp leads stay in separate inboxes
Replies depend on who is available
Clients repeat service and timing details
Staff manually route every enquiry
Clinical questions mix with routine sales questions
Follow-up lacks a visible owner
Connected med-spa front office
Every lead enters a defined consultation path
Approved first responses run continuously
Administrative interest is collected once
Requests follow approved booking or review rules
Suitability and health questions move to trained staff
Source, status, owner, action, and outcome remain visible
The medical-aesthetics opportunity
Published industry benchmarks — context, not promised resultsaverage annual medical-spa revenue reported in the 2024 industry study
American Med Spa Association, 2024medical spas operated in the U.S. in 2023
American Med Spa Association, 2024average medical-spa patient visits per month
American Med Spa Association, 2024of medical-spa patients were repeat patients
American Med Spa Association, 2024American Med Spa Association provider research. These figures are national benchmarks, not targets or results guaranteed by Future Studio.
Reports your team can use
SEE WHAT HAPPENS
AFTER THE REPLY.
Every med-spa lead leaves four answers: where it came from, its status, who owns it, and what happens next.
Consultation operating viewOne connected path.
Watch each enquiry become a visible route, owner, and outcome.
SocialCampaign lead
WhatsAppService question
WebsiteConsultation request
Approved consultation logicCapture · Answer · RouteApproved rules apply. Exceptions stay with your team.
Inside approved rulesRequestedConsultation path prepared
Trained judgmentStaff reviewContext handed over
Action still dueFollow-upNamed owner remains visible
SourceStatusOwnerNext action
Map your consultation flowThe implementation
FROM MAP TO
LIVE SYSTEM.
01
Map the lead leak
Revenue Recovery AuditFind where social DMs, WhatsApp, missed calls, forms, campaigns, or unconfirmed consultations stall.
/
02
Write approved rules
Workflow designDefine service language, pricing or promotions, consultation paths, clinical boundaries, and ownership.
/
03
Build and connect
System implementationStart with WhatsApp or voice; add social, CRM, booking, and campaigns only after access is confirmed.
/
04
Test, launch, report
First workflow in 7–21 daysTest routine interest, suitability questions, adverse-reaction messages, promotions, bilingual paths, and handoffs.
/
Build options and published starting prices
CHOOSE THE
RIGHT START.
Choose the first gap to fix. We confirm the workflow and launch scope before the build begins.
WhatsApp Automation
from $999setup
Then $199.99/month
Approved service replies, consultation intake, booking links, and staff handoff.
- One consultation workflow
- Approved FAQ + intake logic
- Booking or trained-staff handoff
Voice Receptionist
from $1,999setup
Then $199.99/month
Call answering, approved consultation intake, summaries, and callback routing.
- One voice workflow
- Approved questions + fallbacks
- Summary + staff notification
Multi-channel System
Customafter audit
Monthly fee confirmed with scope
For med spas connecting social, voice, WhatsApp, CRM, campaigns, bookings, or several locations.
- Multi-channel lead routing
- Consultations + reminders
- CRM or reporting layer
Starting prices cover one bounded workflow. Usage, integrations, data requirements, and custom logic are confirmed before implementation.
Common questions
FREQUENTLY
ASKED.
Straight answers about integrations, operating rules, human handoff, timing, pricing, and what happens after launch.
Can it connect social, WhatsApp, website, and phone enquiries?+
Potentially. Meta permissions and the current tool stack must be confirmed during the audit.
Can it book consultations automatically?+
Yes, when the request fits approved consultation types, availability, and staff-review rules.
Can it decide treatment suitability or handle post-treatment concerns?+
No. Suitability, contraindications, medical history, treatment decisions, adverse reactions, and post-treatment guidance stay with trained staff.
How long does the first installation take?+
A focused first workflow can often reach a working test in 7 to 21 days, depending on channels, languages, operating rules, data requirements, and integrations.
How is the project priced?+
WhatsApp Automation starts at $999 setup plus $199.99 monthly, and Voice Receptionist starts at $1,999 setup plus $199.99 monthly. A connected consultation system is scoped after the audit because channel permissions, CRM, campaigns, locations, and data requirements change the build.
What happens after launch?+
We review handoffs and outcomes, improve approved conversations, update rules, and expand only after the first workflow is stable.
Who it is for
BUILT FOR MED SPAS WITH
A REAL LEAD FLOW.
The best fit is a consultation-led business with repeatable enquiry demand, approved service language, and trained-staff review.
01
Consultation-led med spas
Best when service interest must become a clear consultation request.
02
Social + WhatsApp-heavy teams
Useful when leads arrive across several inboxes and campaigns.
03
Multi-location or bilingual brands
Strong when source, location, service, language, and ownership must be preserved.
Not the right fit for:Medical advice, treatment suitability, contraindication screening, diagnosis, adverse-reaction guidance, or promised outcomes.
Revenue Recovery Audit
LET US BUILD YOUR
CONSULTATION FRONT OFFICE.
We map where med-spa interest arrives, where consultation requests stall, and which first workflow makes lead ownership and staff review clearer.