01
Lead reception layer
Voice, WhatsApp, portal, and website capture for active property enquiries.
AI Receptionist + Lead Follow-Up for Real Estate
EVERY PROPERTYENQUIRY GETS ACLEAR NEXT STEP.
Connect calls, WhatsApp, listing enquiries, valuation leads, and viewing requests into one bilingual response, booking, agent handoff, and follow-up system.
CAPTURE
Calls, WhatsApp, listing portals, and web leads enter one process
UNDERSTAND
Approved questions collect property, intent, language, and timing
ROUTE
Viewing, valuation, or assigned-agent handoff follows rules
REPORT
Property, owner, status, next action, and outcome stay visible
First workflow in 7–21 days
English and Spanish
Human handoff where needed
Built around current tools
The real-estate lead diagnosis
WHERE TO
START.
Recommended first system
AI Voice Agent
Answer missed calls, capture the property, buyer or renter intent, contact details, and required callback.
InputCall arrives
LogicProperty captured
Next actionAgent assigned
Input arrives
System applies logic
Next step is visible
Property workflow: Listing enquiries, viewing rules, agent assignment, and follow-up connect in one visible front-office system. See the implementation.
Property buyer journey walkthrough
THE PROPERTY
THREAD.
Follow a listing enquiry from first contact to approved viewing route, agent handoff, and visible follow-up.
See how interest becomes a practical agent-ready next step.Live WhatsApp enquiryCapture
Property assistantOnline
Is the two-bedroom apartment in Costa del Este still available?
I can help. Are you buying or renting, and when would you like to view it?
Buying · English · Saturday morning.
Approved viewing routeListing FS-204 · Saturday 10:30
Your request is ready. The assigned agent will confirm the final viewing detail.
OwnedAgent Daniela · Follow-up due 11:00
The source, listing reference, and contact route are captured while interest is active.
Built around your agency
WHAT WE
INSTALL.
02
Viewing + valuation routes
Approved qualification, scheduling, fallback, and agent-handoff logic.
03
CRM visibility + follow-up
Source, property, owner, status, task, and outcome connect to the existing sales process.
Before and after
BEFORE AI.
WITH AI.
Traditional process
Listing calls wait for an agent
Replies depend on agent availability
Leads repeat details across channels
Viewing requests are coordinated manually
Agents receive vague notifications
Follow-up depends on memory
Connected agency front office
Every enquiry enters a defined capture path
Approved first responses run continuously
Useful property context is collected once
Approved availability and routing rules are applied
Property, intent, timing, and action arrive together
Owner, status, due action, and outcome remain visible
The property-client opportunity
Published industry benchmarks — context, not promised resultsof home sellers used a real-estate agent or broker
National Association of Realtors, 2024of home buyers used a real-estate agent or broker
National Association of Realtors, 2024of buyers would use their agent again or recommend them
NAR Profile Highlights, 2024of buyers began the home-buying process by looking online
NAR Profile Highlights, 2024National Association of Realtors buyer and seller research. These figures describe market behaviour, not results guaranteed by Future Studio.
Reports your team can use
SEE WHAT HAPPENS
AFTER THE REPLY.
Every property enquiry leaves four answers: what arrived, its status, which agent owns it, and what happens next.
Agency operating viewOne connected path.
Watch each enquiry become a visible route, owner, and outcome.
PortalListing lead
WhatsAppViewing request
WebsiteValuation lead
Approved property logicCapture · Match · RouteApproved rules apply. Exceptions stay with your team.
Inside approved rulesViewingTime prepared
Agent judgmentAgent reviewContext handed over
Action still dueFollow-upNamed agent remains visible
SourceStatusOwnerNext action
Map your property flowThe implementation
FROM MAP TO
LIVE SYSTEM.
01
Map the lead leak
Revenue Recovery AuditFind where listing enquiries, viewing requests, valuation leads, or follow-up currently stall.
/
02
Write the rules
Workflow designDefine approved qualification, agent assignment, viewing, fallback, and follow-up logic.
/
03
Build and connect
System implementationConnect one path to phone, WhatsApp, website, calendar, portals, and CRM where supported.
/
04
Test, launch, report
First workflow in 7–21 daysTest property matching, unavailable listings, bilingual paths, reassignment, and agent handoff.
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Build options and published starting prices
CHOOSE THE
RIGHT START.
Choose the first gap to fix. We confirm the workflow and launch scope before the build begins.
WhatsApp Automation
from $999setup
Then $199.99/month
Approved replies, lead capture, viewing links, and agent handoff.
- One property WhatsApp flow
- Approved qualification logic
- Viewing or agent handoff
Voice Receptionist
from $1,999setup
Then $199.99/month
Call answering, approved qualification, summaries, and callback routing.
- One property voice flow
- Approved questions + fallbacks
- Summary + agent notification
Multi-channel System
Customafter audit
Monthly fee confirmed with scope
For agencies connecting voice, WhatsApp, listing sources, viewing flows, CRM, or several offices.
- Multi-channel lead routing
- Viewings + valuation paths
- CRM visibility + follow-up
Starting prices cover one bounded workflow. Usage, integrations, data requirements, and custom logic are confirmed before implementation.
Common questions
FREQUENTLY
ASKED.
Straight answers about integrations, operating rules, human handoff, timing, pricing, and what happens after launch.
Can it work with our website, portals, calendar, and CRM?+
Usually, yes. The audit confirms supported access and the smallest reliable connection path.
Can it book viewings automatically?+
Yes, when the property, assigned agent, and availability follow approved rules. Exceptions go to an agent.
Does AI replace the property agent?+
No. Negotiation, property advice, mortgage or legal guidance, relationship management, listing accuracy, and final decisions stay human.
How long does the first installation take?+
A focused first workflow can often reach a working test in 7 to 21 days, depending on channels, languages, operating rules, data requirements, and integrations.
How is the project priced?+
WhatsApp Automation starts at $999 setup plus $199.99 monthly, and Voice Receptionist starts at $1,999 setup plus $199.99 monthly. A connected agency system is scoped after the audit because portals, CRM access, agents, offices, and custom logic change the build.
What happens after launch?+
We review handoffs and outcomes, improve approved conversations, update rules, and expand only after the first workflow is stable.
Who it is for
BUILT FOR AGENCIES WITH
ACTIVE LEAD FLOW.
The best fit is an agency with regular property enquiries, agreed assignment rules, and follow-up that needs a visible owner.
01
Independent brokerages
Strong when listing enquiries arrive throughout the day.
02
Multi-agent or multi-location teams
Useful when leads must reach the correct agent quickly.
03
Bilingual lead operations
Best when English and Spanish enquiries need consistent capture and follow-up.
Not the right fit for:Legal, financial, or mortgage advice; negotiation; unverified listing claims; or final property decisions without an agent.
Revenue Recovery Audit
LET US BUILD YOUR
REAL ESTATE FRONT OFFICE.
We map where property enquiries arrive, where they stall, and which first workflow gives every qualified lead a visible next step.