01
Safe enquiry layer
Approved first responses for phone, WhatsApp, and website enquiries.
Safe AI Intake + Booking for Therapy Clinics
EVERY CLIENTENQUIRY GETS ASAFE NEXT STEP.
An administrative AI receptionist for calls and WhatsApp that supports appointment requests, reminders, waitlists, and practitioner routing while keeping therapy, crisis support, and clinical judgment human.
CAPTURE
Calls, WhatsApp, and web enquiries enter one process
UNDERSTAND
Minimum approved administrative context is collected
ROUTE
Request, waitlist, or immediate human handoff follows rules
REPORT
Owner, status, handoff reason, and next action stay visible
First workflow in 7–21 days
English and Spanish
Human handoff where needed
Built around current tools
The therapy intake diagnosis
WHERE TO
START.
Recommended first system
AI Voice Agent
Capture contact and scheduling needs without asking for a personal history, then assign the callback.
InputEnquiry arrives
LogicAdmin need captured
Next actionCallback assigned
Input arrives
System applies logic
Next step is visible
Safe intake workflow: Administrative enquiries use minimum-data rules, explicit stop points, and a named human owner. See the implementation.
Safe client journey walkthrough
THE CLIENT
THREAD.
Follow a new-client request without collecting a personal story. The system prepares only the administrative next step.
See where automation stops and the authorised human process begins.Live WhatsApp enquiryCapture
Practice assistantOnline
I am looking for an English-speaking therapist after work.
I can help with the appointment request. Which location and weekday suit you?
Online or Panama City · English · after 5 PM.
Request route preparedEnglish · after-hours preference · staff review
Thank you. A team member will review availability and the appropriate next step.
OwnedIntake team · Review due 10:15
The contact route and new-or-returning status are captured without collecting a personal story.
Built around safe administrative intake
WHAT WE
INSTALL.
02
Request + handoff layer
Minimum-data intake, appointment requests, reminders, waitlists, and immediate human escalation.
03
Controlled visibility
Source, request, language, staff owner, status, next action, and handoff reason remain visible.
Before and after
BEFORE AI.
WITH AI.
Traditional process
New enquiries wait for staff availability
Clients may repeat sensitive details
Routing happens across scattered messages
Clinical boundaries are informal
Waitlists rely on manual memory
Unresolved enquiries are hard to see
Connected therapy intake
Every enquiry receives an approved acknowledgement
Only necessary scheduling context is collected once
Approved routing fields reach staff together
Defined messages stop and enter the human process
Follow-up has a named owner and next action
Source, status, owner, and outcome remain visible
The therapy-access opportunity
Published industry benchmarks — context, not promised resultspeople lived in U.S. mental-health professional shortage areas
HRSA, June 2026U.S. adults had any mental illness during 2024
SAMHSA NSDUH, 2024of psychologists reported having no openings for new patients
APA Practitioner Pulse Surveyof surveyed adults with a perceived unmet mental-health need cited treatment cost
SAMHSA NSDUH, 2023U.S. workforce and population-access research. These figures describe demand and access conditions, not results guaranteed by Future Studio.
Reports your team can use
SEE WHAT HAPPENS
AFTER THE REPLY.
Every administrative enquiry leaves four answers: what arrived, its status, who owns it, and what happens next.
Safe intake operating viewOne connected path.
Watch each enquiry become a visible route, owner, and outcome.
VoiceNew enquiry
WhatsAppAdmin request
WebsiteAppointment form
Approved intake boundariesAcknowledge · Minimum fields · HandoffApproved rules apply. Exceptions stay with your team.
Administrative requestRequestedNext step prepared
Human judgmentStaff reviewReason attached
Action still dueFollow-upNamed owner remains visible
SourceStatusOwnerNext action
Map your safe intakeThe implementation
FROM MAP TO
LIVE SYSTEM.
01
Map the intake pressure
Revenue Recovery AuditFind where new enquiries, missed contacts, appointments, waitlists, reminders, or reschedules stall.
/
02
Write the boundaries
Workflow designDefine allowed language, minimum fields, retention needs, crisis stop rules, emergency procedure, and staff ownership.
/
03
Build and connect
System implementationAdd one bounded administrative workflow to approved channels and scheduling tools.
/
04
Test before launch
First workflow in 7–21 daysTest routine, ambiguous, clinical, crisis, bilingual, after-hours, and failed-handoff scenarios.
/
Build options and published starting prices
CHOOSE THE
RIGHT START.
Choose the first gap to fix. We confirm the workflow and launch scope before the build begins.
WhatsApp Automation
from $999setup
Then $199.99/month
Approved acknowledgement, minimum-data intake, requests, and human handoff.
- One approved WhatsApp path
- Minimum-data intake rules
- Request or safety handoff
Voice Receptionist
from $1,999setup
Then $199.99/month
Bounded administrative call capture, summaries, and staff routing.
- One administrative voice path
- Approved questions + stop rules
- Summary + staff notification
Multi-channel System
Customafter audit
Monthly fee confirmed with scope
For practices needing privacy controls, waitlists, practitioner review, integrations, or several locations.
- Voice + WhatsApp routing
- Appointment + waitlist flow
- Controlled reporting layer
Starting prices cover one bounded workflow. Usage, integrations, data requirements, and custom logic are confirmed before implementation.
Common questions
FREQUENTLY
ASKED.
Straight answers about integrations, operating rules, human handoff, timing, pricing, and what happens after launch.
Can a therapy clinic use an AI receptionist safely?+
Yes, when it is limited to approved administrative support, appointment requests, reminders, routing, and human handoff.
What information should it collect?+
Only what the practice requires for an administrative next step, such as contact, requested service, language, location, new-or-returning status, and availability.
Should it handle crisis or clinical messages?+
No. It should stop and follow the practice’s approved human or emergency process. Therapy, diagnosis, risk assessment, medication questions, and clinical matching remain human.
How long does the first installation take?+
A focused first workflow can often reach a working test in 7 to 21 days, depending on channels, languages, operating rules, data requirements, and integrations.
How is the project priced?+
WhatsApp Automation starts at $999 setup plus $199.99 monthly, and Voice Receptionist starts at $1,999 setup plus $199.99 monthly. A connected therapy intake system is scoped after the audit because privacy controls, retention, emergency routing, integrations, and jurisdiction can change the build.
What happens after launch?+
We review handoffs and outcomes, improve approved conversations, update rules, and expand only after the first workflow is stable.
Who it is for
BUILT FOR PRACTICES THAT NEED
A SAFER FIRST CONTACT.
The best fit is a practice with repeatable administrative demand, clear human boundaries, and a defined owner for every new enquiry.
01
Solo therapists
Best for cautious request-and-confirm intake with one clear callback owner.
02
Group practices
Useful when language, location, service, availability, or preference must be organized.
03
Bilingual or high-enquiry practices
Strong when administrative requests arrive across phone, WhatsApp, and web.
Not the right fit for:Therapy, counseling, diagnosis, risk assessment, crisis support, medication questions, or clinical matching without staff approval.
Revenue Recovery Audit
LET US BUILD YOUR
SAFE INTAKE SYSTEM.
We map how new-client enquiries arrive, what the system may collect, where it must stop, and which first workflow can reduce administrative delay without crossing clinical boundaries.